You hop in the car, crank up the volume and start jamming to your favorite song. You don’t even care who is watching because you just nailed your interview! Now all that is left to do is patiently wait for a few days until the offer is sent your way, right? Wrong! The interview isn’t over quite yet, there is still one important step to take in order to be sure you hold your ground as a top candidate.
That last step? Following up with a Thank You Letter.
These days, forgetting to send a thank you letter can simply be seen as unprofessional. With that being said, you shouldn’t send a thank you letter just to “check it off the list.” A thank you letter can be another chance for you to stand out to the recruiter or hiring manager and make sure they don’t forget about you.
Following these few simple rules can help ensure that your thank you letter leaves an impression:
Send BOTH an Email and a Note Through the Mail (Yes, Snail Mail Still Exists!)
As today’s workflows become more fast-paced, sending a thank you email before your handwritten note will reduce the gap between your interview and when the hiring manager hears from you again. Your email can be sent as soon as two hours after your interview, but no longer than 24 hours. The recruiters are constantly meeting people, so staying in front of them with a friendly reminder will only help them remember you and your interview.
Be sure to send a physical note at the same time, so it arrives within a few days after the interview. People enjoy opening an old fashioned letter. It shows that you aren’t lazy, and that you’re serious about the position. Also, don’t send the same letter by mail that you sent via email. Switch it up a little bit!
Use Professional Language
Even though this is a thank you letter and may seem a little less formal, it is still a business transaction. It will give the interviewers a chance to see how you communicate through writing as well (i.e. how you would represent the company). Tip: If you are unaware whether or not the woman who interviewed you is married, “Ms.” is a safe bet to use while addressing her in the letter.
Send a Thank You to Everyone You Met With
Sending one general thank you letter to the entire team or sending the same generic letter to each person that you met with defeats the purpose, as it won’t help you stand out amongst the crowd. Don’t get lazy, and be sure to send an individual thank you to everyone who was involved in the interview process.
Personalize Each Thank You Letter
Recruiters and hiring managers are experts when it comes to this stuff, so they know a template when they see one. Whether it’s mentioning the hometown that you share, the sports team you both root for, or thanking them for a rundown of a large project they talked through with you, incorporating something personal lets them recall who you are and shows that you paid attention throughout the interview process.
Conclude With a Summary and Acknowledge Next Steps
If they mentioned in the interview that they were expecting a decision the following week, address that in the final paragraph. Sign off with something along the lines of “Again, I would like to thank you for the opportunity to interview with XYZ Company, and the time you took out of your day to meet with me. You mentioned that a decision on the XYZ role is expected by next week. I look forward to hearing from you regarding your decision. In the meantime, if there is any additional information you may need from me, I would be more than happy to provide it for you.”
Have Someone Proofread Your Letter
A simple misspelling of a word or name can be enough to remove your name from consideration. You worked so hard to land (and crush) that interview, so don’t let a typo make all of that go to waste! It’s always good to have as many sets of eyes on your writing as possible. If you are unsure about how to spell a name, don’t guess. You can look them up on the company website or their LinkedIn page, or even better, you could glance at their business card (which you hopefully asked for at the end of the interview!)
From now on, instead of looking at a Thank You Letter as a simple formality, use it to your advantage. Show the company that you are truly thankful for their time and the opportunity. Also, use it as a tool to make a lasting impression and showcase one last time that you would be a great fit for the company.Tags: Etiquette, Follow up, Interview Tips